Executive Administrator

Job description:

What you'll be doing:

• Preparation of reports
• Assisting with the preparation of tender documents, general letters and ad-hoc administration for all Partners
• Maintaining calendars, meet and greet clients
• Managing incoming correspondence individually and via CRM system
• Prepare and manage meeting rooms & organise catering when needed
• Appointment setting and booking meetings
• Maintaining and updating of data base
• Filing (digital & paper)
• General office and kitchen upkeep
• Reception duties including answering calls and distributing messages, meet & greet visitors

Qualifications:

What you'll need:

• Experience as an Executive Assistant/Administration Officer/Receptionist or similar role
• A strong customer service ethic (internally and externally)
• Understands the realities of working in a small professional office environment (MUST be prepared to be flexible in thinking, attitude and completion of daily tasks)
• Effective written and verbal communication skills
• Excellent telephone manner
• Uses initiative, suggest an improvement if something is not working
• Able to liaise professionally with senior executive people
• Experienced at planning and coordinating functions
• Demonstrated experience dealing sensitively with confidential issues
• Strong attention to detail and the ability to multitask and prioritise
• Ability to work independently and as part of a team environment
• Proficiency in Microsoft Office
• Self-motivated, energetic with a great can do attitude

Why is This a Great Opportunity:

Our corporate client is a small, highly regarded and well-established professional services practice located in the Perth CBD. Wood Recruitment has partnered with them to recruit an Executive Administrator position which is 4 days per week. This is an exciting opportunity to work in a corporate office environment as a part of a highly successful and inclusive team.

You will be responsible for managing a high level of administration, appointment setting, meeting and greeting clients. The ideal candidate will have demonstrated experience in a corporate office environment, very good typing skills, strong Microsoft Office experience.

What's in it for you:

• Be a part of a small, friendly and supportive team
• Fast paced and varied role
• Immediate start available for the right candidate
• Job security in a well-established and highly regarded business