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Executive Administrator

NPAworldwide Recruitment Network

Last Updated: 9/25/23

Job Description

Job description:

What you'll be doing:

  • Preparation of reports
  • Assisting with the preparation of tender documents, general letters and ad-hoc administration for all Partners
  • Maintaining calendars, meet and greet clients
  • Managing incoming correspondence individually and via CRM system
  • Prepare and manage meeting rooms & organise catering when needed
  • Appointment setting and booking meetings
  • Maintaining and updating of data base
  • Filing (digital & paper)
  • General office and kitchen upkeep
  • Reception duties including answering calls and distributing messages, meet & greet visitors


What you'll need:

  • Experience as an Executive Assistant/Administration Officer/Receptionist or similar role
  • A strong customer service ethic (internally and externally)
  • Understands the realities of working in a small professional office environment (MUST be prepared to be flexible in thinking, attitude and completion of daily tasks)
  • Effective written and verbal communication skills
  • Excellent telephone manner
  • Uses initiative, suggest an improvement if something is not working
  • Able to liaise professionally with senior executive people
  • Experienced at planning and coordinating functions
  • Demonstrated experience dealing sensitively with confidential issues
  • Strong attention to detail and the ability to multitask and prioritise
  • Ability to work independently and as part of a team environment
  • Proficiency in Microsoft Office
  • Self-motivated, energetic with a great can do attitude

Why is This a Great Opportunity:

Our corporate client is a small, highly regarded and well-established professional services practice located in the Perth CBD. Wood Recruitment has partnered with them to recruit an Executive Administrator position which is 4 days per week. This is an exciting opportunity to work in a corporate office environment as a part of a highly successful and inclusive team.

You will be responsible for managing a high level of administration, appointment setting, meeting and greeting clients. The ideal candidate will have demonstrated experience in a corporate office environment, very good typing skills, strong Microsoft Office experience.

What's in it for you:

  • Be a part of a small, friendly and supportive team
  • Fast paced and varied role
  • Immediate start available for the right candidate
  • Job security in a well-established and highly regarded business

Company Details

Grand Rapids, Michigan, United States
NPAworldwide connects you to premier independent recruiting firms located throughout Europe, Asia, Australia, Africa and the Americas. Get connected with members around the world to widen your employer pool, get specialized placements, and find perfect matches -- all at no cost. Our members are placement professionals seeking long-term fits. Working with our recruiters gets you access to relocatio...