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Executive Assistant

NPAworldwide Recruitment Network

Last Updated: 9/25/23

Job Description

Job description:

We are seeking a highly organized and detail-oriented Executive Assistant to take charge of hospitality and itinerary management for chairman of the company. This role requires exceptional coordination skills, a strong sense of hospitality, and the ability to handle complex travel arrangements and event planning. The ideal candidate will be multilingual and have a deep understanding of block chains and electronics.

Responsibilities but not limited to:

Travel Coordination: Plan and manage all travel arrangements, including flights, appropriate hotels, and venues, ensuring all the arrangements meet high standard

Itinerary Planning: Create comprehensive and well-organized itineraries for executives, including meeting schedules, appointments, travel details, and any necessary documentation

Vendor Relations: Able to negotiate and build relationships with all the vendors

Event Coordination: Assist in planning and executing events, conferences, and meetings, including venue selection, catering, and logistics.

Expense Management: Ensuring accuracy and adherence to budget guidelines and tracking finances

Calendar Management: Collaborate with executives to manage their calendars, scheduling meetings, appointments, and travel arrangements

Communication: Serve as a point of contact for executives' inquiries and changes.

Confidentiality: Handle sensitive information and maintain a high level of confidentiality when dealing with personal and professional matters.

Problem Solving: Quickly address issues, such as flight cancellations, delays, or changes to itineraries, and find efficient solutions.

Documentation: Maintain organized records of all relevant documents for future reference.


  • Chinese nationality that can speak fluent Russian and English
  • Bachelors degree in hospitality management, Business Administration, or a related field.
  • At least 5 years related experience

Why is This a Great Opportunity:


Company Details

Grand Rapids, Michigan, United States
NPAworldwide connects you to premier independent recruiting firms located throughout Europe, Asia, Australia, Africa and the Americas. Get connected with members around the world to widen your employer pool, get specialized placements, and find perfect matches -- all at no cost. Our members are placement professionals seeking long-term fits. Working with our recruiters gets you access to relocatio...