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(Archived) Staff Accountant/Accounting Clerk

Last Updated: 9/26/22

Job Description

Job description:

Role Overview

The Staff Accountant is responsible for assisting the Director of Finance and staff in maintaining accurate and timely financial reporting; ensuring acceptable levels of internal control; ensuring compliance with all federal, state, and local regulations and Hotel Standard Operating Procedures; and safeguarding owners/investors assets. For this role, the emphasis is placed on the management of Accounts payable, Income Audit, and Accounts Receivable processing and collections.


  • Review Income Audit report daily
  • Prepare accounts payable invoices for processing.
  • Process accounts payable payments weekly via Oracle ENV.
  • Assist in the monthly close process by posting journal entries related to payroll, prepaid etc.
  • Collect and reconcile vendor statement on a monthly basis.
  • Review bank account to post AR payments on a daily basis.
  • Monitor, prepare, and communicate financial reports in accordance with Hotel's required due dates.
  • Perform general cashier duties for the property.
  • Manage accounting support team in charge of processing AP invoices and month end process.
  • Maintain responsibility for the daily Accounts Receivable credit, billing, and collection process.
  • Complete collection calls on each appropriate outstanding accounts and maintain collection files on each outstanding issue.
  • Handle customer inquiries in a professional and timely manner, provide customers with accurate invoices, statements, and schedules.
  • Review and respond to credit card chargebacks on a timely manner.
  • Conduct monthly credit meetings and maintain minutes (including returned checks/chargeback logs, credit trace reports, write-off, bad debt allowances, etc.)
  • Maintain an efficient collection process to include organized filing and tracing system, issuing letter, monitoring returned checks and charge backs, performing collection calls and preparing bad debt write-offs.
  • Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.
  • Keep management aware of any unusual operation or financial occurrences and/or significant deviations.
  • Reconcile invoices against ledgers or schedules to ensure accuracy of invoicing.
  • Ensure overall guest satisfaction by attentive listening and then immediately resolving guest issues or elevating to the Director of Finance or General Manager.
  • Cross-Train in other areas within the Accounting Department.
  • Ability to identify root causes of issues that may affect staff or guests and provide actionable and measurable solutions to improve efficiency, overall work environment, and/or guest experience



  • College courses in an associated or related field and/or related experience in an Hotel or Hospitality environment
  • Must be proficient in Windows, Microsoft Office (Intermediate Excel and Basic Word)
  • Accounts Receivable and Payroll experience is preferred
  • Hotel PMS Opera is preferred

Physical requirements

  • Long hours sometimes required.
  • Sedentary work, exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects
Why is This a Great Opportunity:

Our client is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. They are a dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint.

This role sits in one of their upscale (5* pending) Boston properties and is located in the premier shopping and dining neighborhood of Bostons Back Bay. This iconic property originally opened in 1927 as one of the first Ritz-Carlton hotels in the U.S. and most recently was the Taj Boston. The building was thoughtfully transformed into a 286-room luxury hotel with 16,000-sq-ft of stunning event spaces, signature dining experiences and a reimagined front entrance.

Company Details

Grand Rapids, Michigan, United States
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